PermitSolutions is a full-lifecycle permitting platform. From the moment an applicant submits a project, every step — screening, routing, review, document generation, and final determination — is tracked, auditable, and fast.
Every project follows a structured path through the system. The platform handles routing, notifications, and audit capture at each stage — nothing falls through the cracks.
Structured digital intake — project metadata, route geometry, and supporting documents. No paper, no PDFs, no re-keying.
Applicant view demoProject geometry is screened against 8+ environmental layers — wetlands, T&E, floodplains, §106, tribal lands — in seconds.
Screening walkthroughCases route to the right reviewers. Agency queues, milestone tracking, RFI loops, and joint lead-agency concurrence — all managed in one place.
Government review demoFinal decision issued. The complete administrative record — every screen, correspondence, and concurrence — is captured and audit-ready.
Agency permit detailThe platform presents different interfaces to different users — applicants track their submissions; program managers see the full pipeline. Both operate on the same underlying data.
Applicants submit project details, upload route geometry and supporting documents, and track review status in real time. No phone calls, no email chains — a single source of truth for their submission.
Applicant project detailProgram managers see every project in the pipeline. Reviewers get assigned cases with all screening data pre-attached. Agency coordinators track permits, milestones, and SLAs across the entire portfolio.
Government dashboardWhen reviewers request additional information, applicants receive structured RFIs with clear requirements. Responses and documents flow back through the system — timestamped and linked to the record.
Multi-agency coordination is built in. USFWS, USACE, SHPO, and other consulting agencies have their own queues and workflows. Joint lead-agency concurrence follows structured protocols.
Agency permit detailEach module handles a distinct part of the permitting workflow. Together, they form a continuous pipeline from intake to close-out.
Configurable, section-based intake forms with field-level validation, conditional logic, and file upload support. Typed records on submit.
Project geometry screened against curated environmental layers. Configurable decision trees surface issues and route low-risk projects forward automatically.
Reviewer assignment, milestone tracking, SLA enforcement, and applicant feedback loops. Program managers see bottlenecks; reviewers see only what needs judgment.
Centralized document repository with version control, access logging, and structured folder organization per project. Every upload is linked to the administrative record.
Structured authoring for BAs, EAs, and EIS documents. Pre-populated with screening data, section-by-section guidance, and integrated species records from USFWS IPaC.
Real-time dashboards, agency performance metrics, and CEQ-aligned reporting. Export structured data and audit packets on demand.
AI accelerates the review cycle without removing expert judgment from the loop. Every AI-generated output is flagged for reviewer validation before it becomes part of the record.
When a project enters the system, AI models analyze submitted documents against regulatory requirements, flag potential compliance gaps, and pre-draft sections of environmental review documents. Reviewers see AI-generated findings alongside the raw evidence — screening results, species lists, regulatory thresholds — so they can validate, adjust, or override with full context.
The AI layer handles high-volume, pattern-matching work — consistency checks across document sections, cross-referencing species occurrence data with project footprints, and identifying missing required elements. This frees reviewers to focus on judgment calls: novel project types, contested determinations, and policy interpretation.
Every AI-assisted output carries a confidence indicator and a link to the underlying data. Nothing enters the administrative record without human sign-off.
PermitSolutions deploys into cloud environments aligned with federal security requirements. Data residency, access controls, and audit logging are configured into the platform from day one.
Deployable into FedRAMP Moderate / High environments on AWS GovCloud. Tenant isolation per agency; data residency configurable by program.
Standard federal identity providers. Role-based access for applicants, reviewers, program managers, and audit roles — including read-only OIG access.
AES-256 encryption at rest, TLS 1.2+ in transit. S3 server-side encryption with KMS-managed keys. Database-level encryption for all PII and sensitive records.
Every screen, decision, GIS query, and correspondence is captured immutably. Records are produced in audit-ready packets on request.
Granular permissions by role: applicant, reviewer, agency coordinator, program manager, auditor. Row-level data isolation between organizations and programs.
Reviewer and applicant interfaces meet Section 508 standards. Plain-language guidance throughout; AT-tested screen flows.
Records crosswalked to CEQ's common data concepts. Structured exports, APIs, and reusable schemas — no lock-in.
Centralized logging with CloudWatch and CloudTrail. Automated anomaly detection and real-time alerting for security-relevant events.
Project data exports to standards-compliant formats. Agencies retain full ownership and portability of the administrative record.
PermitSolutions is designed to plug into existing infrastructure — not replace it. APIs, data feeds, and identity providers connect without rip-and-replace.
Environmental layer hosting, spatial analysis, and map services for GIS-driven screening.
Species lists, critical habitat data, and consistency letter generation for ESA §7 compliance.
Federal identity provider for applicant and public-facing authentication. PIV/CAC support for agency staff.
FedRAMP-authorized hosting with S3, RDS, KMS, and CloudTrail for data storage, encryption, and audit logging.
Structured exports aligned to the NEPA & Permitting Data Standard for cross-agency reporting.
Programmatic document generation, PDF assembly, and correspondence templates for agency letters.
SES-based transactional email for applicant updates, reviewer assignments, and SLA alerts.
Open API endpoints for programmatic access, bulk data export, and integration with agency systems of record.
HGA can demonstrate operational PermitSolutions deployments and scope a pilot configuration for your agency. Most pilots are in the field inside a month.